Customs clearance hinges on documentation. Getting the right documents — accurate and consistent — is what keeps cargo moving and avoids costly delays. Here is what you typically need in India.
Core documents (import and export)
- Commercial invoice — states the value, quantity, and terms of the sale; used to assess duty.
- Packing list — details how the cargo is packed: contents, weights, and dimensions per package.
- Transport document — bill of lading for sea freight, or air waybill for air freight.
- Importer Exporter Code (IEC) — mandatory registration for cross-border trade.
For imports: the Bill of Entry
Imports into India are cleared by filing a Bill of Entry with customs, which declares the goods and their value for duty assessment. The importer pays the applicable customs duty before the goods are released.
For exports: the Shipping Bill
Exports are cleared by filing a Shipping Bill through ICEGATE. Once assessed and examined, customs issues a Let Export Order so the cargo can be loaded for export.
Additional documents that may apply
- Certificate of origin — to claim preferential duty under a trade agreement, or to meet destination requirements.
- Product-specific licences or certificates — for restricted or regulated goods.
- Letter of credit documents — where payment is via an L/C.
Why consistency matters
The single biggest cause of customs delays is documents that do not agree — a quantity on the invoice that differs from the packing list, or weights that do not match the transport document. Cross-checking documents before submission prevents most hold-ups.
Get it handled
A licensed customs broker prepares and validates these documents and files the Bill of Entry or Shipping Bill on your behalf, so clearance is correct the first time.